End of the Year Technology Clean Up

It's hard to believe the school year is drawing to a close, but given that Chromebook collection is fast approaching for students, there are things for teachers and students to have on their collective radars now to ensure a smooth end of the year AND set you up for a smooth start to next year!

1. Prepare to Archive and Otherwise Secure your Google Classrooms 

Your Google drive will be FILLED with student files if you don't return work. If you've been holding on to student work all term (or all year), now is a good time to return those files. This will save your Google drive from clutter and help you find things faster in the future.

• This Teaching Channel blog post walks you through the process and includes a helpful video tutorial!
• One additional tip, for those of you worried about securing assignments for academic integrity reasons, you may also opt to unenroll students from classes. This blog post will explain and walk you through the process.

2. Support Students in Organizing their Google Drive

Once you return work to students, you could give students the opportunity to create a portfolio for their families OR students could organize their work into folders for school applications, Vision of the Graduate reflections, or any number of other reasons.

• A lesson for this for Grades 3-12 can be found at ShareMyLesson.

3. Organize Your Files without Creating Additional Clutter!

• Use versioning to name this year's file without making copies that clutter your drive.

Instead of making copies, go into the Version History and name the current version. This way, you can have multiple versions of a test, assignment, handout, etc. that is customized based on your group of students, semester, etc. And the great part? You can go back and forth between named versions without losing any of the versions!

• Place shared files in a shared drive--your team or department will thank you!