End of the Year Technology Clean Up

It's hard to believe the school year is drawing to a close, but given that Chromebook collection is fast approaching for students, there are things for teachers and students to have on their collective radars now to ensure a smooth end of the year AND set you up for a smooth start to next year!

1. Prepare to Archive and Otherwise Secure your Google Classrooms 

Your Google drive will be FILLED with student files if you don't return work. If you've been holding on to student work all term (or all year), now is a good time to return those files. This will save your Google drive from clutter and help you find things faster in the future.

• This Teaching Channel blog post walks you through the process and includes a helpful video tutorial!
• One additional tip, for those of you worried about securing assignments for academic integrity reasons, you may also opt to unenroll students from classes. This blog post will explain and walk you through the process.

2. Support Students in Organizing their Google Drive

Once you return work to students, you could give students the opportunity to create a portfolio for their families OR students could organize their work into folders for school applications, Vision of the Graduate reflections, or any number of other reasons.

• A lesson for this for Grades 3-12 can be found at ShareMyLesson.

3. Organize Your Files without Creating Additional Clutter!

• Use versioning to name this year's file without making copies that clutter your drive.

Instead of making copies, go into the Version History and name the current version. This way, you can have multiple versions of a test, assignment, handout, etc. that is customized based on your group of students, semester, etc. And the great part? You can go back and forth between named versions without losing any of the versions!

• Place shared files in a shared drive--your team or department will thank you!

PBJ is PBL?

My daughter is obsessive and picky about her peanut butter and jelly sandwiches. As I was putting just the right amount of peanut butter on her lunch, listening to a podcast, and thinking about project-based learning (PBL), it occurred to me that with this sandwich, I might just have a project on my hands.

You see, many teachers of writing have done some version of the peanut butter & jelly sandwich writing activity. (I used to do a version called "How to Eat an Oreo.") The gist is to model how "bad instructions" can lead to confusion (i.e. smearing jelly on a nose, instead of on bread), while clear and specific instructions lead to perfection.

While this is certainly a fun activity, most educators would say it doesn't rise to the level of project-based learning (PBL). We often hear that PBL has to have certain steps or rules, like an authentic audience and outside experts, and making a PBJ just doesn't cut it.

But who gets to say that isn't PBL?

PBL Works shares that:

Project Based Learning (PBL) is a teaching method in which students learn by actively engaging in real-world and personally meaningful projects.

About 15 minutes into a recent podcast, PBL expert Trevor Muir shares that his own first grade son's experience crafting his dream house as part of class showed him that PBL is flexible, as "real-world authenticity" can vary a lot based on the students in the classroom. 

For example, if your child is very, very picky about how her PBJ is made--lots of jelly, cut into squares, arranged in a circle on the plate, etc.--then that child will have a greater sense of ownership than a student who is allergic to peanut butter or who doesn't eat bread. Likewise, students interested in food science might want to investigate what it is about the PBJ that makes it such a popular combination of flavors, or experiment to see if other PBJ applications are as popular.

The key is helping to make the learning address or solve a problem or questions that is meaningful and relevant to YOUR students. Often times we have elements of this in our classrooms already, and framing our planned activities with a question or giving students opportunities to own a topic can make the difference. The GHS Biology team made a similar shift two years ago, taking a project they would normally do at the end of the unit and making it the driving purpose of a unit: as students explored their species, the lessons the teachers taught about evolution were made all the more relevant.

There is so much research behind the power of PBL that it is worth the try. Feeling like you have to be "perfect" before trying it or that students can't handle it ought not to stand in the way. Students can learn just as much, if not more, from a failed experiment as an epic project, and as a teacher, you get to model the same humility and growth mindset that you want to foster.

Think that your unit would be more interesting if centered around addressing a  real-world problem or question? Check out these resources for more ideas on how to start using PBL to make your classroom more responsive to student voice and choice.

Getting Organized with Google

 Teachers end of the year to-do lists can feel long, and while cleaning up is cathartic and important, it often feels overwhelming.

Thankfully, Google has added some tools that can make your digital clean-up easier.

Two tips teachers have shared as being game-changers involve Google Drive and documents.

1. Use advanced search to quickly find (and then organize) files.

The quick tip video from Google teacher guru Kasey Bell quickly shows how to use the Google search chips to quickly find that file you are looking for, even if you never put them into folders.

This is also a great way to find files "Shared with Me" that you need to add to your drive and organize into folders for easy use in the classroom. For more on this, check out the TLI Educational Technology page.

2. Use named versions to eliminate document overload.

Teacher Tech master Alice Keehler shares that naming versions of documents using version history is a great end-of-year clean-up strategy and a great habit to use all year long!

Many teachers "Make a Copy" of a document when they update it for 2021 or 2022, thinking they may someday want to revert back to the version from 2019. However, this leads to many nearly redundant files in your Drive...and confusion when trying to find "the right" version of the document!

Instead, when you go to update a document for the new year (or close out this year), go to "File," select "Version History" and name your version. This could be with the year, or even a longer descriptive title that indicates the changes made. 

Then, if you make changes and in a couple months or years want to revert back, you can simply "Restore" the desired version. 

This also helps with those users of hyperdocs, as the links in your document won't change. Additionally, Google Classroom teachers who want to "Reuse" assignments from year-to-year can avoid having to change up attachments, making the process even easier.

Fast Food Feedback: Make it Worth It!

Fast food is great because it is (usually) fast: as a consumer, you don't need to cook, wash dishes, or sometimes even get out of your car. However, if you just scarf down the food without tasting it, then you've wasted the experience.

Fast formative assessment is a little like that: if we don't take the time to "savor" that feedback, then  the effort of collecting the data was not worth it.

Most of our students are used to these faster computer-based assessments, whether in the Illustrative Math platform, on a Kahoot, or a teacher-made Google form. The benefit of having computer-based testing should be the ease of feedback: in mere moments, something that would have taken at least a half hour to mark has been scored and can be accessible to students for feedback, at least in terms of knowing what they got right and wrong.

So, how do we make students do more with that feedback than just look at the score?

Solution 1: Teacher-Made Groups

Look at the data and make some strategic decisions: are there questions that most students got wrong that warrant a whole class reteaching? Are there students in the class who got a commonly missed question right and could act as "experts" to help during a station rotation review activity? Are there groups of students who would benefit from small group re-teaching on a topic?

Solution 2: Student-Led Groups

Shift the responsibility to the students: Might you build in time for students to identify the top questions to review as a class? Might they work together to write explanations for the top (2, 3, 5?) questions they got wrong, but upon reviewing with peers, etc., they now know how to answer correctly? Might they have to share how they would do better on a similar question in the future, or write their own version of the question to show they understand?

What other solutions do you have for making students more responsible for using fast feedback?